SAINT ANDREW CATHOLIC SCHOOL
HOME AND SCHOOL ASSOCIATION
CONSTITUTION AND BYLAWS
ARTICLE 1 – NAME
The name of this organization shall be the Saint Andrew Catholic School Home and School Association, hereinafter referred to as the Association.
ARTICLE 2 – OBJECT
The object of the Association shall be:
- To foster a greater interest, understanding, and cooperation among children, teachers, staff members and parents.
- To coordinate fund-raising activities and projects for Saint Andrew Catholic School.
- To create a greater appreciation of Catholic Education.
- To assist with furthering the educational, spiritual, financial and social aims of Saint Andrew Catholic School.
ARTICLE 3 – MEMBERSHIP
Section 1 – Each parent/guardian of a student attending Saint Andrew Catholic School and each staff member may be an active member of the Association.
Section 2– It shall be the duty of each member to be active in the work of the Association, to foster harmony of gospel values and living in the Spirit of Jesus Christ, to be useful to the Association, to fill his or her appointments carefully and to be regular in attendance.
ARTICLE 4 – GOVERNMENT
Section 1– The government of the Association shall be vested in officers of Association.
Section 2– The Officers of the Association shall consist of (1) President, (2) President-Elect, (3) Vice-President for Programs, (4) Vice-President for Standing Committees, (5) Vice-President for Wildcat Committee, (6) Vice-President for Spiritual Life, (7) Vice-President for Fund Development, (8) Secretary, (9) Treasurer.
ARTICLE 5 – MEETINGS
Section 1 – Regular meetings of the Association will be held on a date and time as specified by the President.
Section 2– Special meetings of the Association may be called by the President or by a majority of the Officers of the Association.
Section 3– All regular and special meetings of the Association will be open to all members.
ARTICLE 6 – AMENDMENTS
The Constitution may be amended by two-thirds vote of the membership present at a regular or special meeting, provided that notice of the amendment has been given at a previous regular meeting.
ARTICLE I – ELECTIONS OF OFFICERS
Section 1– A Nominating Committee shall be chaired by the President-Elect. Members of the Nominating Committee should include, but not necessarily be limited to, prior Fund Development Chair/Chairs, Advisory Council Liaison, and a member of the School Administration. In a school year in which there is no President-Elect, the President shall chair the Nominating Committee.
Section 2– All Officers shall be elected, with the exception of the Treasurer and the Vice President for Fund Development. The Treasurer of the Association will be that person who holds the position, or similar position, of the Business Manager of Saint Andrew Catholic School. The Vice-President for Fund Development will be that person who holds the position, or similar position, of the Development Director of Saint Andrew Catholic School. Election of Officers shall be held at a regular meeting of the Association in the spring. Election of Officers shall be by simple majority vote of the Association members present. All Officers shall be elected annually for a one-year term, except that a President shall be elected every other year for a two-year term, and a President-Elect shall be elected for a one-year term only in a year in which a President is not elected.
Section 3– No individual may serve in any one Officer position for more than two (2) consecutive years. No individual may serve as an Officer of the Association for more than five (5) continuous years. This section does not apply to the Treasurer or Vice President for Fund Development Positions.
Section 4– Election of Officers can be by ballot. However, if there is but one candidate for any office, the President may entertain a motion from the floor that the election be held by voice vote.
Section 5– No member of the School Advisory Council may serve as an Officer.
Section 6– No employee of the School may serve as an Officer except for the Treasurer and the Vice President for Fund Development. Any exception to this rule must be approved, in writing, by the Principal.
Section 7– Nominations for the officers shall be presented by the President-Elect (president in a year without a President-Elect) at a regular meeting in the spring. Nominations may also be made from the floor, providing prior consent has been obtained from the nominee.
Section 8– Officers shall be elected at a regular meeting in spring. Elected Officers are installed at the last scheduled Executive Committee meeting of the outgoing Committee, or at the last Association meeting of the school year.
Section 9– Vacancies which occur in Offices between regular elections shall be voted upon and filled by the Association Officers.
ARTICLE 2 – DUTIES OF THE OFFICERS
Section 1– The Presidentshall preside at all meetings of the Association and of the Executive Committee; call special meetings whenever necessary; appoint committees; be a member of the ex-officio of all committees except that the President shall serve as the chair of the Nominating Committee in a school year in which there is no President-Elect and shall not be a member ex-officio of the Nominating Committee in a school year in which there is a President-Elect; and approve, with the consent of the Officers, all matters which come before the Association. The President will delegate his/her responsibilities to the President-Elect, when he/she is unable to attend any of the meetings of the Association and/or the Executive Committee. In a school year in which there is no President-Elect, the President will delegate his/her responsibilities to the Vice-President for Programs. The President shall attend all School Advisory Council Meetings to report on and coordinate the efforts of the Association.
Section 2– The President-Elect shall serve as the chair of the Nominating Committee. The President-Elect will preside at all meetings of the Association when the President is unavailable to attend. This year shall be considered a training period for their two-year presidential term.
Section 3– The Vice-President for Programs shall serve as the chair of the Programs Committees with responsibility for those programs set up the prior year.
Section 4– The Vice-President for Standing Committees shall serve as the chair of the Standing Committees with responsibility for those programs set up the prior year.
Section 5– The Vice-President for Wildcat Committee shall serve as the chair of the Wildcat Committee with responsibility for those programs set up the prior year.
Section 6– The Vice-President for Spiritual Life shall serve as the chair of the Spiritual Life Committee with responsibility for those programs set up the prior year.
Section 7– The Vice President for Fund Development shall serve as the chair of the Fund Development Committee with responsibility for those programs set up the prior year.
Section 8– The Secretary shall keep and otherwise make available the minutes of all regular and special meetings of the Association. The Secretary shall also execute all correspondence and publicity of the Association and give notice of all regular and special meetings of the Association.
Section 9– The Treasurer shall be responsible for a monthly report on the status of the Association’s budget. The Treasurer, with the President and President-Elect, shall prepare an annual budget and present this budget at the regular meeting of the Association in April.
Section 10– All Officers are to attend all Association meetings and functions.
ARTICLE 3 – COMMITTEES
The President shall appoint Standing Committees as needed and shall direct such Committees to report to an appropriate Vice-President. Their term of office shall be the school year in which they are appointed.
ARTICLE 4 – MEMBERSHIP DUES
There are no membership dues.
ARTICLE 5 – LIMITATION
The budget must be approved by a majority vote of the Association. All requests to spend monies in excess of $100.00 over the approved budget must be approved by a majority vote of the Officers present at a regular meeting of the Association or at a specially called meeting which includes but is not limited to the Treasurer, Vice President of Fund Development, and the President.
ARTICLE 6 – PARLIAMENTARY AUTHORITY
The Association will follow basic parliamentary procedures for regularly scheduled meetings.
ARTICLE 7 – AMENDMENTS
The Bylaws may be amended by two-thirds vote of the membership present at a regular or special meeting, provided that notice of the amendment has been given at a previous regular meeting.